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Administrative Committees & Ministry Teams


Who Are We and What Do We Do?

Is God prompting you to become more active in the life of GUMC?  Not sure how your talents would best be used to carry out GUMC’s mission statement? A brochure is available at the Welcome Center listing all the Administrative Committees and Ministry Teams, their duties, and the requirements/talents needed to serve. Lay nominations are fast approaching. If asked to serve, we hope this will give you the information you need to make a decision in line with how God is calling you.

Any person nominated for an administrative committee must clearly meet two criteria of Church commitment and involvement:

  • Be a faithful supporter of the financial life of the Church; giving close to the level of our median financial commitment. The exception here is where one’s income does not allow such level of giving or where the Pastors know special circumstances.
  • Be a regular participant in the worship life of the Church

Person nominated to ministry teams should be faithful and regular in giving to the Church and worship attendance. Where there are special circumstances affecting this frequency, such can be considered by the Lead Pastors.

Those nominated for primary leadership roles as Chair or Vice-Chair or as Lay Leaders should clearly exemplify these qualities:

Have a solid spiritual foundation and seek to grow in Christian Discipleship

  • Exhibit commitment to prayer, presence, giving and service
  • Committed to the mission of the Church: “We are a faith community committed to: Loving God and loving others, Serving Christ and sharing Him, transforming lives and making disciples”.
  • Gifted to serve in a particular area of leadership
  • Willing to make the area of ministry a priority for the term of service
  • Willing to meet with the staff liaison regularly for prayer and planning

A 2017 directory of members who currently serve is available at the welcome center and on our website.

 

The Administrative Committees of Germantown United Methodist Church 2018

Church Board

This body is the principal decision-making body of our Church. It meets seven to eight times a year and considers all the key information our leaders need to make wise, prayerful, Christ-centered decisions. The exception to this oversight is that the Board does not have the authority over personnel matters. The staff facilitator of the Board is the Senior Pastor.

The Pastor’s Council

Most large churches have some form of an Executive Committee. This body of designated key leaders is the primary advisory group to the Senior Pastor and the primary filter through which important decisions go before being received by the Church Board.

GUMC has had such a body for many years now.  It consists of the key administrative leaders of the Church and a few persons selected by the Pastor.  For GUMC the elected leaders serving here are:  Chair and Vice-Chair of the Church Board; the Lay Leaders; Chair of Finance; Chair of Staff-Parish; Chair of Trustees; Chair of Endowment; and again, three persons chosen by the Senior Pastor. This body meets monthly. Between sessions of the Church Board, it functions as the primary decision-making body.

The Finance Committee

This committee meets several times a year with the responsibility to manage the financial situation of the Church. These leaders review our budget income, our budget expenses, and our pledge giving per our pledge commitments to insure our financial health remains strong. The committee bears the important responsibility of recommending any changes in budget as the overall financial needs dictate. The staff facilitator is the Executive Minister.

The Staff-Parish Committee

In essence, the Staff-Parish Committee is the personnel committee of GUMC, overseeing with the Senior Pastor the staffing needs of our Church. The staffing budget of GUMC is the largest single part of our annual budget and this committee, working with the Pastor and the Finance Committee, prepares and monitors this key area. The staff facilitator of the Board is the Senior Pastor.

The Board of Trustees

The Trustees are responsible for the care and well-being of our GUMC property, the facilities, and the grounds. They are entrusted with essential matters like property and facility upkeep, insurance for our property and our equipment, and working with our facilities staff for the multiple needs we face year to year. While the Lay Leadership suggests appropriate leadership for this body, the committee chooses its own chairperson. The staff facilitators are the Executive Minister and the Campus Manager.

The Endowment Committee

The Endowment Committee is charged with the oversight and management of the GUMC Endowment Fund. Members are selected because of their investment and/or financial expertise and background. This committee chooses its own chairperson rather than receiving a recommendation from the Lay Leadership/Nominations Committee. The staff facilitator is the Executive Minister.

 

The Ministry Teams of Germantown United Methodist Church 2018

Assimilation

This team seeks to insure that all new members to GUMC are warmly received, are connected with opportunities for spiritual growth in small groups, and are encouraged to actively participate in some part of the life of our Church. Each new member is regularly contacted by a member of the team and there are periodic social activities bringing our new members and this ministry team together. The idea is that our newest folks truly feel hospitably connected. The staff facilitator is Mary Groh, our Membership Shepard.

Children’s Council

The Children’s Council works with our children’s ministry staff to dream, plan and develop the overall and extensive children’s opportunities at GUMC. This group is a significant advisory team for Lisa and the staff team. The staff facilitator is Lisa Pierce, Director of Children’s Ministries.

Christian Education

The Christian Education ministry team works with our Christian Education Director to develop a comprehensive and spiritually enriching plan of adult Christian Education. This work covers supporting and guiding Sunday School offerings, planning special programs, and enhancing our Bible study-spiritual growth possibilities. The staff facilitator is Mary Groh, Director of Adult Education.

Counseling Center Board

GUMC has a notable and respected counseling ministry facilitated by two certified and most capable therapists. This ministry team works with our counseling center staff to develop outreach programs for the community, to insure the best services possible, and to support the staff in their needs. The services offered are on a sliding-scale basis with no one refused help who cannot pay. The staff facilitator is the Senior Pastor.

Evangelism

The Evangelism Team of GUMC covers several important matters in our evangelism efforts; outreach to persons who visit and/or are interested in our church; connecting with persons as they continue to relate to GUMC; and planning special experiences which help us reach more persons for Christ. The staff liaison is Yolanda Toney.

Health and Recreation

Through our Owings Life Enrichment Center, we sponsor a full-scale recreational program which consists of state of the art equipment, classes, personal trainers, sports activities for all ages, and life enrichment offerings. This ministry team also discerns church-wide programs which help persons reflect upon health of body, mind and spirit. The staff facilitator is Zach Harrison, Director of Health and Recreation.

Missions

This ministry team has the responsibility of managing and communicating the extensive mission outreach commitments of GUMC; in the community, in the region, and globally. This group also oversees the significant mission budget of GUMC.  The staff facilitator is Rev. Erin Beasley.

Older Adult Council

This group guides the many offerings for Senior Citizens in our church and for the community. GUMC, through this active team, provides numerous programs, activities and outings which enrich persons in the later years of life. The leader is Luci Cromer.

Prayer and Spiritual Formation

One of the ongoing goals of GUMC is to provide multiple opportunities for members and others to grow in their spiritual walk. This team plans and develops a variety of offerings for such development during the year. The goal is to have more and more persons grow in Christ by the opportunities our church provides. The staff facilitator is Rev. Erin Beasley.

Stewardship

This team annually develops and manages our financial stewardship campaign toward the raising of contributions for our church budget and for our many ministry and mission offerings. The costs of a large church with so many programs and possibilities requires that each member does his/her best in faithful financial stewardship. The staff coordinator is Rev. Brad Gabriel.

The Middle/Young Adults Ministry

The Middle, the Young Adult ministry of GUMC, serves adults in the 20s, 30s & 40s, including singles, engaged couples, married couples, single parents and families with young children. The Middle provides young adults with opportunities to grow spiritually, connect with others, and serve our church and community. The staff facilitator is Rev. Erin Beasley.

Weekday Preschool

This Council works with our Preschool Director to manage our noted preschool program at GUMC. The team insures we are following all proper State protocol and the environment and offerings are consistent with our foundation as the people of Jesus Christ. They help the Director develop the best program possible. The staff facilitators are Rev. Brad Gabriel and Sarah Sutton, Director of GUMP.

Worship

The Worship Ministry Team works with our Director of Music per the varied aspects of meaningful and enriching worship; as well as; those elements of our sanctuary and worship experiences needing special attention, such as, flowers, decorations, ushers and greeters, acolytes, etc. The staff facilitator is Jim Thrash, Director of Music Ministries.

Youth Advisory Council

This advisory group works with our youth staff to insure a spiritually grounded, mission-focused, and Biblically inspired youth ministry. The group helps our youth directors develop programs, studies, activities, fellowship experiences, and mission opportunities which help sixth through twelfth graders grow in commitment to Jesus Christ. The staff facilitator is Sue Hyland, Director of Youth Ministries.

Understanding Committees and Ministry Teams – 2018

  • Committees are administrative bodies defined by the Discipline of the UMC and/or by the local church itself. At GUMC, of our administrative committees, Endowment is a specific decision of our Church. The Church Board, Finance, Staff-Parish, Trustees and Lay Leadership are expected administrative entities.
  • The Visioning Leadership Team is a special entity charged with insuring the progress of our Visioning Plan for 2018 and beyond; and giving periodic updates to the Church Board.
  • Ministry Teams are charged with the venture of developing programs and plans in the areas of ministry and missional focus.  The local church is called to make disciples for Jesus Christ and these groups help us live that calling through various Christ-grounded offerings and experiences.  They are invited by the Discipline but determined by the local church.  Ours are…Assimilation, Children’s Council, Christian Education, Communications, Counseling Center Board, Evangelism, Health and Recreation, Missions, Older Adult Council, Prayer and Spiritual Formation, Stewardship, Weekday Preschool, Worship, Young Adults, Youth Advisory Council.

The Work and Process of Ministry Teams

  • Each ministry team, as listed below, is vested with the opportunity and responsibility to develop programs and opportunities in their respective areas.
  • The ideas and possibilities which emerge are processed by the staff liaison in conjunction with the Senior Leadership Team of the Staff. This processing includes budgeting parameters, calendar review, impact per other defined programming or events, etc.
  • For 2018 and beyond, five of the ministry teams will have the additional responsibility and privilege of prayerfully and creatively implementing the Vision Plan of GUMC affirmed by the Church Conference.  To this end, the Visioning Facilitator for the defined ministry areas will contact the respective Chairs and meet before this year is out to begin the needed conversations for moving forward into 2018.

Practical Expectations of All Committees and Ministry Teams

  • All committees and ministry teams should meet at least
  • All meetings should be planned in advance with proper notice to all its members; except, of course, in special need situations.
  • The Chair of each committee or team is responsible for insuring proper meetings and the fulfilment of defined plans and goals.
  • Each committee and ministry team has a staff liaison working for the good of the group per the Staff and the Church as a whole.
  • Faithful attendance of committee and team members is a reasonable expectation. Attendance should be kept for each meeting and where persons do not, over time, show commitment to the work of the group, then the Chair and Staff Liaison should consult as to hwo best handle the absences.
  • Minutes of each meeting should be forwarded to the Church Board Chairperson.

 The Fundamental Decision-Making Process of GUMC

The Executive Committee: Pastor’s Council
Led by Senior Pastor and Executive Minister

Membership
Chairpersons of All Administrative Committees +Congregational Reps chosen by Senior Pastor

  • Filter group for ideas, dreams in mission & ministry
  • Primary advisory group for Senior Pastor
  • Mediation group for final budget of the Church

The Church Board
Led by Mr. Henry Evans, Chairperson, Ms. Debbie Wiles, Vice-Chairperson

  • Primary administrative decision-making body of the Church
  • Considers and votes on all budget, facility, staffing needs, priorities, vision plans
  • Final arbiter of primary Church plans

The Finance Committee
Led by Mr. Scott Davis, Chairperson

  • Manages the budget and income, expense matters of the Church
  • Facilities with the Stewardship Committee annual financial pledging program
  • Responsible for insuring the financial health of the Church

The Staff-Parish Committee
Led by Mr. Jimmy Wright, Chairperson, Ms. June Dark, Vice-Chairperson

  • Works with the Senior Pastor in the staffing needs of the Church
  • Works for funding for staffing needs
  • Addresses confidentially all personnel matters
  • Annually, in consultation with the Senior Pastor, evaluates the staff

The Trustees
Led by Mr. Jim Dodge, Chairperson

  • Oversees the facilities of the Church
  • Defines repair and improvement needs
  • Projects the annual costs of utilities, repairs, etc.
  • Advises the Campus Manager in the management of the facilities

Staff Senior Leadership Team
Led by Senior Pastor, Primary Clergy, Program, Oversight Staff

  • Meets twice monthly
  • Keeps abreast of happenings of the various ministry and mission areas
  • Works collectively for creative ideas and plans
  • Develops new possibilities

The Endowment Committee
Led by Mr. Frank Davis, Chairperson

  • Manages the GUMC Endowment Fund
  • Approves mission and ministry grants within GUMC per a defined % of the Endowment proceeds

The Visioning Committee
Led by Mr. Steven Solomon, Chairperson

  • Continues the GUMC visioning work begun in 2013
  • Discerns how we move forward in the five areas of priority focus: Evangelism, Missions, Spiritual Formation, Young Adults, Youth